Hi everyone,
Since most coaches right now are either in recruiting mode or camp mode, I thought I would send this along to you today.
Just curious, anybody ever struggle to keep track of all of the things you need to remember to do to successfully run a camp? I know that I certainly did. As soon as I started seeing how much easier it was to get everything out of my head by documenting all of the steps, running camps became a hell of a lot easier.
Here are a few of the before, during, and after tasks for running a camp just so you get the idea-
Residential Camp Checklist
Get camp dates
Check with other schools to make sure our camp doesn’t conflict
Run it by compliance (add compliance persons name and email)
Ask administrator (add specific name and email) if field is available and indoor space is available incase weather is bad.
Fill out the forms for compliance-jumpforward
Create brochure-send it to brochure person (add name and email
Get non-current players pictures
Once brochure is finished, send it to compliance, administrator, and business for approval
Registration
Get it up online with myonline camp. Add rep name and contact info
Put it on our website- Sports Info (add name and email)
Camp confirmation letter-in summer camp folder.
1. Review it first to make any necessary changes. Show other staff to proof read it.
Promotions
Add it into the local paper
Email our database
Email to club coaches
Mail out brochures
Other coaches
Email other coaches to let them know about our camp if they want to come and recruit at it.
Workers
Figure out who can work camp as counselors
Camp college coaches?
Strength coach?
Get them to fill out the online application
Send them the background info email text
Get them to fill out the payroll paperwork
Pre-camp meeting expectations and Title 9
Field
Get it lined-
Get it mowed-
Watering Schedule-
Send the mowers our camp schedule so they can work around it-
Make sure nets are on the goals
Backstop net is up
Corner flags in.
Music set up
Balls pumped up
Pennies washed
Dorms
Give dorm people our camp dates asap- dorm person contact –
Rooming list and emergency contact list 1 week before camp
Which dorm will we be in?
Schedule key pick-up
Get lanyards- the day before or the morning of camp
Food
Decide what meals we will be eating in the cafeteria
Figure out the current year prices
Order pizza at night
Get extra food and Gatorade for the camp store
Lunch for the last day. Jimmy Johns
Camp store
Decide what we will sell-tees, scarves, food
Get a price sheet
Get extra cash and change
Check the weather
Do we need to go inside at all
Check with facilities to see if it’s possible to get inside
Trainer
Who will work it?
Pass onto them the schedule and location
Can we get water bottles from them?
How many campers we will have
Need water and Gatorade
Need to be at the opening camp meeting
Are they eating with us?
Check-in
Print out camp schedules
Set up store
Camp greeting
Introductions
Go over logistical stuff-see next page
At the end of camp
Compliance paperwork
Budget sheet
Get everybody paid.
Process refunds
There is more to it but hopefully you get the idea. Running camp is a repeatable task that you will do every year. Get the steps documented, delegate, find the best way to do it, and see where you can trim the fat. It will make your life so much easier coach.
If you want the rest of this camp checklist, email me.
Have a great week.
Mandy Green
Busy Coach President
To schedule a free 30 minute call with me click here http://www.meetme.so/mandygreen
