Example Residential Camp Standard Operating Procedure
Get camp dates
Check with other schools to make sure our camp doesn’t conflict
Run it by compliance (add compliance persons name and email)
Ask administrator (add specific name and email) if field is available and indoor space is available incase weather is bad.
Fill out the forms for compliance-jumpforward
Create brochure-send it to brochure person (add name and email
Get non-current players pictures
Once brochure is finished, send it to compliance, administrator, and business for approval
Get it up online with Bill Phillips at myonline camp. firstname.lastname@example.org
Put it on our website- Sports Info (add name and email)
Camp confirmation letter-in summer camp folder.
- Review it first to make any necessary changes. Show other staff to proof read it.
Add it on social media
Email our database
Email to club coaches
Mail out brochures
Email other coaches to let them know about our camp if they want to come and recruit at it.
Figure out who can work camp as counselors
Camp college coaches?
Get them to fill out the online application
Send them the background info email text
Get them to fill out the payroll paperwork
Pre-camp meeting expectations and Title 9
Get it lined-
Get it mowed-
Send the mowers our camp schedule so they can work around it-
Make sure nets are on the goals
Backstop net is up
Corner flags in.
Music set up
Balls pumped up
Give dorm people our camp dates asap- dorm person contact –
Rooming list and emergency contact list 1 week before camp
Which dorm will we be in?
Schedule key pick-up
Get lanyards- the day before or the morning of camp
Decide what meals we will be eating in the cafeteria
Figure out the current year prices
Order pizza at night-Neil
Get extra food and Gatorade for the camp store
Lunch for the last day. Jimmy Johns
Decide what we will sell-tees, scarves, food
Get a price sheet
Get extra cash and change
Check the weather
Do we need to go inside at all
Check with Dan to see if it’s possible to get inside
Who will work it?
Pass onto them the schedule and location
Can we get water bottles from them?
How many campers we will have
Need water and Gatorade
Need to be at the opening camp meeting
Are they eating with us?
Print out camp schedules
Set up store
Go over logistical stuff-see next page
At the end of camp
Get everybody paid.
Welcome and thank you for coming
Intro’s-me, Josh, Neil, trainer, players who are there. There will be a few other college coaches who might show up
We will train you how we train our team so this will not be easy. Have fun, learn, ask questions.
Need to sleep, eat, drink water.
Bring your ball and pump it up
Wear sun screen and bug spray
Feet-always wear shoes and sandals
Other camps here at the same time
New field-pick up your garbage, Bathrooms out there
Dorms-you will get a wake up call in the morning. Don’t leave the dorm. You will be sent home if you leave without telling anybody. Don’t lose your key. Don’t break anything. Bed check and lights out.
You will leave the dorms together as a group. Don’t be late! Stay together.
We will eat in the MUC. We will all walk over together.
Pizza at night. We will sell things at a camp store at night.
To your success,
Tudor Collegiate Strategies