Is Your To-Do List Working For or Against You?

Is Your To-Do List Working For or Against You?

You can significantly reduce your stress, increase the quality of your work, and cut the time it takes you to complete your office tasks in half with this strategy

Mandy Green

Is Your To-Do List Working For or Against You?

Hello everyone!

I hope you are having a great presidents day weekend! I bought Frozen 2 on amazon prime for my 6 year old to keep her occupied for a few minutes here and there because she has been off of school since Friday. Pretty sure I’m never getting those songs out of my head. Oh well. 🙂

Since we have a ton of new coaches who are now on the newsletter, I want to share a great way to eliminate running around like a chicken-with-your-head-cut-off and always feeling busy with all of the administrative and operational tasks you have to do in the office. Next week, we will tackle how to do this with your recruiting.

I’m telling you, you can significantly reduce your stress, increase the quality of your work, and cut the time it takes you to complete your office tasks in half with this strategy I am going to share with you today.

It’s as simple as creating a proactive way to set up your weekly and daily to-do list.

Now, you might be the exception, but most coaches that I talk to during a consulting call or that I coach, tell me that they tend to react to the day. What they decide to work on first or next depends on what recently has come up or what is screaming at them the loudest in the moment. .

As you are reacting to your day, by the end of the day you have worked hard, done lots, but achieved very little.

Sound familiar?

It makes for a “busy” coach – but not necessarily an effective coach. It’s like you’re always chasing your tail!

So, how can you make your to do list work for you?

Getting organized so you can be less “busy” means creating a proactive system that works best for you and saves you time and effort.

I believe being proactive begins by making a master list of everything you can think of that has to be done over the course of the year as a coach. At the end of this article, I attached a how to create a master to-do list in case you don’t have one already.

To create your master list, on a piece of paper or on your computer, record all the “must-do, should-do, gotta-do” tasks that pop into your mind. Whenever you think of something new that you have to do, write it down on your master list.

This Master To-Do List holds all of the tasks that need to get done over the course of the year–and gets them out of your brain until you’re ready to act. This list then becomes the central control list for your coaching life.

I have my Master To-Do List organized by the month that I should work on it. That way I already have a list that covers everything that I can be proactive on in the coming weeks so I can avoid rushing to do it last minute.

At the beginning of the month, I pick a few things from my Master List and put them into my daily planning pages in my Busy Coach Day Planner for Coaches that I created.

Having this list allows me to:

  1. Free up my mind so I don’t have to remember everything.
  2. Be proactive with my schedule and get things done in advance so I can avoid a lot of running around frantically trying to finish a lot of last minute things. There is no more “oh crap, I forgot we have to do this” for me…for the most part ☺.
  3. I can plan ahead which tasks I NEED to do and which tasks can be delegated.
  4. Being proactive on my to-do list has made it easier to meet goals, it has reduced a lot of busyness, and I have been able to work more efficiently.

If you are interested in hearing more of the details of how I do this, click on the link at the end of this article. Or you can email me at mandy@busy.coach and we can go over it together.

Have a productive week!