You can significantly reduce your stress, increase the quality of your work, and cut the time it takes you to complete your office tasks in half with this strategy
Is Your To-Do List Working For or Against You?
I hope you are having a great presidents day weekend! I bought Frozen 2 on amazon prime for my 6 year old to keep her occupied for a few minutes here and there because she has been off of school since Friday. Pretty sure I’m never getting those songs out of my head. Oh well. 🙂
Since we have a ton of new coaches who are now on the newsletter, I want to share a great way to eliminate running around like a chicken-with-your-head-cut-off and always feeling busy with all of the administrative and operational tasks you have to do in the office. Next week, we will tackle how to do this with your recruiting.
I’m telling you, you can significantly reduce your stress, increase the quality of your work, and cut the time it takes you to complete your office tasks in half with this strategy I am going to share with you today.
It’s as simple as creating a proactive way to set up your weekly and daily to-do list.
Now, you might be the exception, but most coaches that I talk to during a consulting call or that I coach, tell me that they tend to react to the day. What they decide to work on first or next depends on what recently has come up or what is screaming at them the loudest in the moment. .
As you are reacting to your day, by the end of the day you have worked hard, done lots, but achieved very little.
It makes for a “busy” coach – but not necessarily an effective coach. It’s like you’re always chasing your tail!
So, how can you make your to do list work for you?
Getting organized so you can be less “busy” means creating a proactive system that works best for you and saves you time and effort.
I believe being proactive begins by making a master list of everything you can think of that has to be done over the course of the year as a coach. At the end of this article, I attached a how to create a master to-do list in case you don’t have one already.
To create your master list, on a piece of paper or on your computer, record all the “must-do, should-do, gotta-do” tasks that pop into your mind. Whenever you think of something new that you have to do, write it down on your master list.
This Master To-Do List holds all of the tasks that need to get done over the course of the year–and gets them out of your brain until you’re ready to act. This list then becomes the central control list for your coaching life.
I have my Master To-Do List organized by the month that I should work on it. That way I already have a list that covers everything that I can be proactive on in the coming weeks so I can avoid rushing to do it last minute.
At the beginning of the month, I pick a few things from my Master List and put them into my daily planning pages in my Busy Coach Day Planner for Coaches that I created.
Having this list allows me to:
- Free up my mind so I don’t have to remember everything.
- Be proactive with my schedule and get things done in advance so I can avoid a lot of running around frantically trying to finish a lot of last minute things. There is no more “oh crap, I forgot we have to do this” for me…for the most part ☺.
- I can plan ahead which tasks I NEED to do and which tasks can be delegated.
- Being proactive on my to-do list has made it easier to meet goals, it has reduced a lot of busyness, and I have been able to work more efficiently.
If you are interested in hearing more of the details of how I do this, click on the link at the end of this article. Or you can email me at firstname.lastname@example.org and we can go over it together.
Have a productive week!
Busy Coach President
To schedule a free 30 minute call with me click here http://www.meetme.so/
P.S. If you have found this article helpful, please share it with your staff or other work colleagues! Studying time and energy management over these last 8 years and applying it to my coaching and recruiting has been a game changer for me. I am committed to helping coaches get more important work done in less time so more time can be spent with family and friends. Thanks!
P.P.S. Whenever you’re ready, here are 4 ways that I can help you double your results while working less in 2020.
- Follow Me on Twitter
Get access to some of my best training and a rapidly growing community of coaches working together to become more organized, efficient, and effective so they can get the results they want quicker and get home to their families sooner — Click Here
- Set Up a Free Coaching Call
If you would like a free 30-minute coaching call to create a detailed strategy for recruiting or coaching success for this upcoming year. To get on a free 30-minute call with me by using this link http://www.meetme.so/mandygreen.
- Schedule a Becoming an Organized and Efficient Recruiter On-Campus Workshop
I’ve personally trained hundreds of college coaches individually and as a staff to be smarter, more effective high-level coaches and recruiters. Now it’s your departments turn. I give you a step-by-step blueprints that will teach you how to control your days, conquer the chaos around you, and concentrate on what matters most so that you can spend less time on operational things and more time working with your team on the X’s and O’s. It took me more than a decade of trial and error to discover this formula to how to work more efficiently and effectively as a college coach and I want to share it with you. To get a taste of what the workshop will be about– Click Here. Email me at email@example.com for more details.
- Get 12-Months of Coaching from Me
If you would like 12-months of coaching to create a detailed strategy for success and get the accountability you need to succeed as a coach or as a recruiter, set up a call with me by using this link http://www.meetme.so/mandygreen. We can discuss all of the details from there!